Forming an Effective Group

However keen you are, it is highly unlikely that you can organise an event on your own - you need a group. Groups often form around the desire to run a festival or event with the celebration of a theme, art form or sport in mind. This usually starts off being an informal grouping but as soon as the group starts to handle money then a formal statement of roles and responsibilities and decision-making becomes necessary.

A group can take the form of a committee set up for the purpose, or for a longer term approach possibly a company with a Board of Directors/Trustees. You should allocate clear roles to each individual within the team, so everyone knows what they are doing and what is expected of them.

Are you clear about what your group is going to do and why you are planning a festival or event?

Consider the following questions:

• Why are you proposing to set up a group?
• How are you going to organise yourselves?
• When will you need to be operational?
• What expertise do you have and what might you need to bring in?
• What resources are you going to need?
• How are you going to publicise your event?